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Conversational IVR – A Template Guide for Your RFI, RFQ, and RFP

Streamline Your Conversational IVR RFI, RFQ, and RFP Process with Our Proven Template! At Teneo.ai, we've distilled the most frequently asked questions from hundreds of RFI requests from leading brands. Our comprehensive template ensures you cover all the essential questions and answers, guaranteeing your Conversational IVR needs are thoroughly addressed.

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Download RFI Template

Fill the form and we will send you the excel file of our Conversational IVR RFI Template.

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Teneo.ai conversational AI RFI Template

Conversational AI - RFI Template

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Conversational IVR RFI Questions and Answers

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Access the complete list containing more than 70 answers

Yes, Teneo supports both outbound and inbound calls. The platform is designed to handle a wide range of call scenarios, providing flexibility and comprehensive functionality for managing customer interactions. Whether you need to initiate calls to customers for notifications, reminders, or follow-ups, or handle incoming customer service inquiries and support requests, Teneo's IVR capabilities ensure efficient and effective call management.

External systems can be integrated within flows in a natural way, with modular blocks that can be incorporated at any stage. This also decouples backend systems from business processes, allowing you to easily swap out systems without needing to rearchitect and rebuild your solutions.

Yes, Teneo constantly analyses your solution, providing a list of potential issues and visual cues within the design components highlighting problems that may arise.

Yes, Teneo supports multiple languages and dialects. Teneo supports 86 languages, including English, German, Spanish, Chinese, Danish, Japanese, Korean, Dutch, Finnish, French, Italian, Norwegian, Polish, Swedish, and Portuguese. What sets Teneo apart is its native support for each language, going beyond mere automatic translation. This involves dedicated custom input processors tailored to each language, incorporating specialized rules and linguistic nuances. Teneo includes part-of-speech (POS) and named entity recognition (NER) taggers to ensure deep understanding and accurate processing of language-specific characteristics. Additionally, Teneo allows the creation of output messages in any language and can integrate external translation services within conversation flows, enhancing its linguistic versatility and global applicability.

Teneo can be integrated with any Automatic Speech Recognition (ASR), Speech-to-Text (STT), and Text-to-Speech (TTS) provider, offering flexibility to meet your specific needs. Examples of compatible providers include Google, Microsoft, and other leading ASR and TTS services. This allows you to choose the best provider based on performance, cost, and regional or linguistic preferences, ensuring high-quality and tailored voice interactions for your users.

With Teneo, you can deploy your initial basic virtual agent quickly and effortlessly just by logging in and a few clicks. This simplicity is made possible through in-tool templates and guided user journeys, which show newcomers how to begin. For those seeking more sophisticated conversational dynamics and backend integrations, these can be developed and customized from scratch, with the ability to deploy agents across various channels in just a few hours after creation.

Yes, Teneo has introduced the innovative enterprise Copilot, helping your developers and trainers to quickly build your solutions leveraging your existing knowledge base.

Teneo automatically handles unexpected user inputs which might interrupt an ongoing process. Teneo will automatically look for a response to the unexpected query as well as automatically resume the ongoing process. You further have complete control over how often the user may interrupt, helping avoid unwanted infinite loops.

As Teneo scales horizontally by adding additional container pairs, there is no limit to the load which may be handled. Note we do place limits on scaling to protect both ourselves and our customers from malicious behavior. Whether you're anticipating moderate growth or expecting millions of API calls, Teneo has proven to handle over 20 million conversations per year and is designed to support your expansion effortlessly, providing the flexibility and resilience required to thrive in dynamic environments.

Since the launch of Teneo, we have deployed hundreds of solutions.

Teneo stands as the leading conversational automation platform in the enterprise sector, specializing in the creation of sophisticated, interconnected systems for Interactive Voice Response (IVR), Conversational IVR, and Voice Chatbots. Our global customer base spans diverse industries, including insurance, banking, automotive, utilities, retail, fast-moving consumer goods, pharmaceuticals, and consumer goods. Swisscom's adoption of our platform has resulted in an impressive 18-point increase in the Transactional Net Promoter Score (NPS), demonstrating the significant impact of conversational automation on customer satisfaction and loyalty. With over 9 million calls annually managed through our platform, we have showcased substantial operational scalability and efficiency. This optimization has led to better resource allocation and reduced overhead costs, creating a leaner and more agile operational model. Our collaboration with Telefónica marks a significant advancement in customer experience innovation. Managing nearly one million voice-based and 200,000 text-based customer interactions monthly, we have set new benchmarks in responsiveness and customer satisfaction. This not only aids in retaining customers but also plays a pivotal role in acquiring new ones and launching new products. The tangible improvements seen by our clients, such as a 6% increase in IVR resolution rate and handling over 900,000 monthly calls, underscore the platform's impact on operational efficiency and customer satisfaction. Our success stories, exemplified by Swisscom and Telefónica, highlight the transformative potential of our technology in redefining industry standards and achieving remarkable business outcomes.

Teneo are designed to be industry-neutral, offering an ideal choice for any organization aiming to engage with individuals more naturally. With its comprehensive intent collections and ready-made solutions with connectors tailored for different sectors, Teneo facilitates a swift initiation into successful IVR and voice chatbot projects. Offloading human resources to focus on more human centric tasks leaving the majority to the digital agent. Help offloading voice contact center staff, not by trying to redirect to chat, but to manage the calls in CAI-voice channel.

Teneo is tailored for users without a technical background, providing an extensive array of tools for building conversations, training in Natural Language Understanding (NLU), and integrating with third-party services, all which demand little to no programming skills. This ease of use extends to back-end integrations, thanks to a variety of pre-built options that eliminate the need for custom development. Teneo includes its own Copilot features, designed to assist users in developing and deploying solutions without coding.

No, Teneo does not limit commercially any of these items, it can be categorized as a fully ‘Enterprise license’. Buy once, deploy anywhere.

The product is licensed as a whole, with all the modules included.

There are no inherent limitations or restrictions on the types of solutions that can be built with Teneo. It is a highly flexible and customizable platform that can be used to build a wide variety of conversational solutions.

Teneo enhances the productivity of live agents through its intelligent agent handover system, which meticulously extracts and consolidates crucial contextual details about a caller before the transfer. This ensures agents receive a comprehensive briefing, equipping them to promptly and effectively address the caller's needs. Such a streamlined process fosters a more tailored and engaging interaction for the caller, while also conservatively utilizing the agent's time. Access to vital information at the call's onset—including user ID, sentiment analysis, geographic location, local time zone, and the specific reason for the call—enables agents to offer focused support and expediently resolve issues. This approach boosts efficiency and significantly enhances the overall quality of customer service for your IVR.

Teneo can be easily scaled up or down to meet changing business needs. Teneo's scalability is due to its flexible architecture and cloud-based infrastructure, which allows for easy scaling of resources. As business needs change, Teneo can be quickly scaled up or down to meet these needs, without the need for significant changes to the underlying system. Additionally, Teneo's modular design allows for easy customization and integration with other systems, further enhancing its scalability and adaptability to changing business needs. Overall, Teneo's scalability makes it a flexible and powerful solution for businesses of all sizes and needs.

Teneo supports 86 languages, including English, German, Spanish, and Chinese but also others like Danish, Japanese, Korean, Dutch, Finnish, French, Italian, Norwegian, Polish, Swedish, and Portuguese. What sets Teneo apart is its native support for each language, which goes beyond mere automatic translation. This native support involves dedicated custom input processors tailored to each language, encompassing specialized rules and linguistic nuances. Such thoroughness includes the incorporation of part-of-speech (POS) and named entity recognition (NER) taggers, ensuring a deep understanding and accurate processing of language-specific characteristics. Moreover, Teneo allows the creation of output messages in any language and offers the capability to integrate external translation services within conversation flows, further enhancing its linguistic versatility and global applicability.

Yes, with an Accuracy Booster. Teneo includes a complete language ontology, Teneo Linguistic Modeling Language (TLML). TLML can be applied as an additional layer over probabilistic methods to increase accuracy to as much as +95%. In a recent test done on Cyara on Banking77 dataset. Teneo outperformed its competitions by large margins. With the Accuracy Booster, we can cater for the errors in Speech-to-text (STT) and reach the same numbers as for chat.

Yes, Teneo can integrate with any LLMs and RAG models just as it can with any external service that allows interface via modern methods such as web services, allowing access to any functionalities provided such as classification, sentiment analysis, dynamic answer creation, etc.

Yes, Teneo allows implementation of FrugalGPT methodology such as cascading LLMs or answer caching which can reduce costs by up to 98%.

Teneo implements robust PII anonymization protocols and adheres to ISO-certified security standards. By doing this, you can mask sensitive data before it is sent to the LLM, ensuring that no data is exposed to external tools, where the functionality of the AI solution is not affected. This ensures the safety and integrity of AI outputs and the protection of customer data.

Teneo’s ability to generate personalized responses based on an individual’s unique experiences and circumstances sets it apart from other LLMs. This customization is particularly important when dealing with LLM hallucinations, as it allows for a tailored approach that addresses the specific needs of each user.

Teneo employs several mechanisms to prevent the generation of inappropriate or harmful content. It uses robust filters designed to detect and block malicious patterns, protecting against prompt hacking and injection attempts. Additionally, Teneo allows you to create custom filters tailored to your specific needs, targeting particular words or phrases relevant to your business. These measures ensure that harmful inputs are effectively intercepted before reaching your LLM (Language Learning Model) and voice chatbot, maintaining the integrity and safety of your interactions.

Performance can be captured in Teneo Inquire by using Teneo Query Languages. Teneo provides connectors to both PowerBI and Tableau, together with the possibility for any other BI tool, to be able to export data to those systems.

Teneo features an integrated project analytics dashboard that showcases essential voice chatbot metrics to users on the platform. Additionally, conversation data can be accessed with APIs, allowing for the export of live conversation data to external visualization tools like Tableau and Power BI.

Teneo offers comprehensive logging that tracks all communications to and from the platform. Moreover, Teneo has its own Teneo Query Language which can be used to tailor and meet the specific needs of each client. 

Teneo helps you track a wide range of performance metrics for conversational IVR and voice chatbot interactions. Examples include accuracy and understanding rates, average handling time (AHT), first call resolution (FCR), user satisfaction scores, drop-off rates, turn count, escalation rates, and error rates. With Teneo's Query Language, you can track any KPI you want. Teneo logs all interactions comprehensively, allowing you to define and monitor the metrics that matter most to your business, ensuring the system meets your specific performance goals.

Yes, all the Teneo log data can be accessed through TQL (Teneo Query Language), a language like SQL to make things easier. Teneo provides connectors to both PowerBI and Tableau, together with the possibility for any other BI tool, to be able to export data to those systems.

Yes, Teneo allows integration with any Contact Center Platform, whether native or SIP-based. Pre-built and native connectors are available for major platforms own library and assistance is provided for integrating with others, including custom-built solutions.

Yes, Teneo OpenQuestion is a cloud based conversational IVR plug-in for call routing and contact center automation that understands and improves customer intent recognition to 95-100%. Reduces call misrouting by 90%. Teneo OpenQuestion allows users the option to be connected directly with a support agent, a live person who can step into the conversation and provide assistance manually, eliminating the need for the user to switch communication channels.

Teneo OpenQuestion can be tailored to pass along a summary of the conversation transcript, conversation data, information from an CRM, and user profile information when transitioning to a support agent.

Yes, outbound calls can be made with Teneo. Whether you're looking to initiate client outreach, conduct surveys, or facilitate communication with stakeholders. Whether it's a single call or a high-volume campaign where Teneo has proven to be able to handle over 20 million of conversations per year.

There is no additional Teneo charge to integrate with Contact Center Platforms, or any other external system. Teneo offers the flexibility to integrate any integration and Generative AI model, at any time. With Teneo's Open Architecture, you're always equipped with the best integration for your specific needs.

Teneo ensures accessibility for users with disabilities through several key features. The front end supports both speech-to-text and text-to-speech functionalities, making it accessible for customers with visual or hearing impairments. It is compatible with assistive technologies like screen readers, allowing seamless interaction for users with various disabilities. Additionally, Teneo's flexible design allows customization to meet specific accessibility requirements, ensuring an inclusive and user-friendly experience for all customers.

There are several ethical considerations in the deployment of voice AI, including the potential for bias in voice recognition. Teneo can be integrated with any Speech-to-Text (STT) and Text-to-Speech (TTS) provider, allowing users to choose the provider that best meets their ethical, performance, and cost criteria. This flexibility ensures that users can select a solution that aligns with their values and operational requirements, promoting fairness and inclusivity in voice AI applications.

Yes, Teneo supports triaging and priority systems to handle users with more urgent needs. The system can be configured to recognize keywords, phrases, or specific inputs that indicate urgency and prioritize those interactions accordingly. This ensures that users requiring immediate assistance are addressed promptly, enhancing overall user experience and efficiency. Customizable rules and workflows can be set up to manage and route urgent queries to the appropriate channels or agents, ensuring timely and effective responses.

Yes, Teneo's standard SLA is actually 99.+95%.

Yes, a higher SLA may be contracted at additional cost.

There are no additional costs for support and maintenance.

Yes, Teneo supports zero-downtime updates. 

Teneo encrypts all data at REST. You also have the option to bring-your-own-key (at no additional cost), encrypting log data with keys you manage meaning only those with whom you share the keys have access.

Yes, Teneo supports a Confidential Computing add-on, encrypting data in use and providing a further level of security, ensuring even one with access to the physical hardware is unable to view the data.

Yes, both Teneo and Artificial Solutions are GDPR compliant. 

Yes, Artificial Solutions is certified in the ISO-27001.

Yes, an SOC2 report is available on demand. 

Yes, Teneo supports zero downtime deployment. New releases are deployed to new containers to which new conversations are routed, while ongoing conversations continue. Only once all sessions have ended, is the older version destroyed.